Conditions Of Entry - Callide Valley Show

Conditions of Entry

Opening:
The show will be open to the public on Friday, 16th May 8.00am to 10.00pm and Saturday 17th May 8.00am to 10.30pm. The Opening Ceremony will take place at 1.00pm on Friday 16th May.

Admission:
Family Pass $40.00 (admits 1 lady and 1 gent and children under 13 years and their high school children with I.D. badges to grounds on all days of the Show). Single Pass $20.00 (admits a single person). Adults $12.00, school children under 13 years $6.00, high school children with I.D. Badges $8.00. Aged Pensioners (on production of Pension Card/Seniors Card) $8.00. Ringside car reserve $10.00 a day. Other parking in designated areas on grounds is free of charge.

The prizes will be awarded subject to appended General Regulations and Conditions, and notes as set forth in the Prize Schedules, and these are to be the conditions of competition.
The exhibition shall take place on the Society’s Ground or where the committee may appoint. The Committee reserve the right at any time to postpone the Exhibition, or any event thereof in consequence of the inclemency of the weather or from any other sufficient cause, to a date or dates deemed suitable by the Committee, and no entrance fee shall be returned in the event of such postponement. The reasonableness of the cause or causes for postponement shall be decided by the Committee and their judgment shall be conclusive, and not be open to question by any exhibitor or other person affected by such postponement.
The Committee may abandon the Exhibition or any event thereof through wet weather, or for any other reason which may make such a course ad-visable in their opinion. Should the exhibition or any event be abandoned or cancelled, exhibitors shall be entitled to a return of the entry fee paid in such event or events as may be cancelled, but no cause or action, liability or obligation shall be maintainable, or be incurred by the Committee, or by the Society by reason of such abandonment or cancellation.
All entries must be made on printed forms to be had from the Secretary on application as it is from these documents the catalogue and Stew-ard’s books will be compiled. It is necessary that the whole of the questions contained in them shall be answered as far as possible, and no entry forms will be valid unless signed by the exhibitor or his agent. These forms shall be forwarded to the Secretary by post or otherwise so as to reach the office of the Society on or before the date when entries close. Entry fees must in all cases be remitted with the entry forms. Entry fee will be acknowledged on official receipt form but not returned by post unless entry is accompanied by stamped self-addressed envelope.
Exhibits entered in the wrong class by the Exhibitor may be transferred to the proper class by the Stewards.
Exhibitors of stud cattle, horses and goats for competition, must at the time of entry, state age, breed and breeder (if possible), together with Herd Book or registered number.
An Exhibitor or his agent, who shall make a false report or give misleading information respecting any exhibit, shall be held to have forfeited any prize gained by these means. The exhibit and ex-hibitor, together with the agent (if any) may be disqualified and the matter reported to the Queensland Chamber of Agricultural Societies.
The grounds will be open for admission of exhibits at the times shown at the head of each Section in the Schedule. Horses may be removed at 5 pm each day, but must be returned to their respective positions by 7.30 am on the following days of the Show, failing which, all prizes awarded to them will be forfeited. Any exhibitors failing to comply with this Regulation may be debarred from entering in the following year.
The Society will not be responsible for any accident caused through or by any exhibit and will not under any circumstances, hold itself responsible for any loss or miss delivery of Livestock, or other Exhibits of any kind, or for any damage done thereto.
All exhibits must be delivered to and removed from the grounds at the cost and risk of the exhibitor.
All persons exhibiting must accept the decision of the Judges appointed by the Committee, and on all protests the decision of the Committee shall be final, and without appeal. Provided that any Exhibitor shall have the right of appealing against disqualification imposed, as provided for in the Constitution of the Chamber of Agricultural Societies. Any person or persons interfering with a Judge, or who shall be guilty of unseemly conduct to Judge or Stewards or Officials, of the Society, or any exhibitor refusing in any way to carry out the instructions of a Steward, shall be liable at the discretion of the Committee, to a penalty not exceeding $20 or, together with his or their exhibits, or otherwise may be expelled from the Ground.
All exhibits to be the bona-fide property of the exhibitor. Nothing to indicate ownership of any exhibit will be permitted (the usual brand on livestock excepted). Any person objecting to any award, or to an exhibit, must enter a protest in writing fully setting out the grounds of such objection, and lodge it with the Secretary, up to noon on the day following the award, and no protest shall be subsequently received unless the Committee be satisfied with the reason assigned for the delay. Protests must be accompanied by a deposit of $40, which will be forfeited if the Committee finds the protest frivolous. Protests will be considered by the committee within 24 hours of the lodgment. Entries are received for prizes offered by the Society on the express condition that the decision of the Committee on all objections, disputes, and protests shall be accepted as final, and that the Exhibitor agrees to observe and be bound by the Rules and Regulations of the Society.
Should any exhibit, having obtained a prize, be disqualified, the next on the list does not necessarily obtain the prize. The Committee, with or without the advice of the judge, shall decide the question.
All prizes awarded at the Show shall be payable within fourteen (14) days after the Show, except in cases where protests are entered. All prizes not applied for within three months after the Show will be forfeited to the Society.
The judges will not award prizes in classes in which the exhibits are not considered to possess sufficient merit.
No decorations or award cards, except such as are provided by the Committee, shall be placed on any exhibit, or affixed thereto at the Exhibition then being held.
The Prize Awards affixed to all exhibits shall be clearly defined and a different colour for each. Ribbons will only be issued to Livestock Exhibits, and no duplicate ribbons will be issued.
All special prizes presented to the Society must be for open competition i.e. they must not be given for the progeny of any particular animal etc., and shall be governed by the Rules of the Society.
Should there be any reason to suspect that any exhibit is either diseased or dangerous, the Committee reserve the right of refusing admittance to, or removing same from the Grounds at the expense of the Exhibitor.
The Committee may refuse or cancel any entry without giving reason for doing so.
One of the main objects of these exhibitions is to afford an opportunity to the public to improve their collections at a time when they are best enabled to form a correct opinion on the merit of the several varieties. Exhibitors are requested to attach the prices on each exhibit for sale. (The Secretary must be notified of any exhibit that is for sale and all enquiries regarding sales must be made through the Secretary or Stewards, other than livestock auctioned).
Vehicles containing supplies will be admitted on the Ground free up to 9am on the first day, and up to 8pm on subsequent days of the Show, but must leave the ground as soon as unloaded, or requested to do so by any of the Stewards or Officials. No horse shall be ridden or vehicle driven (except in the vehicle reserve) unless competing in the show. All decisions to be subject to the discretion of the Committee.
No person except those actually in charge of stock (who shall wear a badge supplied by the Secretary), will be permitted to remain in the Judging ring during the adjudication, under any pretext whatever, and they must on no account leave their respective lots, unless authorised by the Stewards.
The attention of the exhibitor is especially drawn to the foregoing regulations. Any disregard of same will render the exhibitor liable for disqualification.
A Grand Parade shall be held on Saturday approximately 2pm in which all leadable livestock exhibited at the show are requested to take part. All prize winners must exhibit in the grand parade or may be required by the committee to forfeit prize money. A ticket will be given to all participants in the grand parade on entry into the ring and the winner of the lucky ticket will receive $75. Second prize of $50 and third & $25 donated by ACCOUNTING & YOU. Winners must be present in the ring either lead/riding livestock to collect any grand prizes on announcement.
The Committee shall have the power to retain any exhibit until all fines are paid.
No exhibitor of livestock shall be permitted to use any part of stall other than those allotted to them by the Stewards.
Necessary attendants upon stock will be furnished with special passes upon applying at the Secretary’s office. Not more than one attendant’s pass will be issued to any exhibitor except where it is shown that extra attendants are required.
Passes are positively not transferable under any circumstances. Exhibitors who may desire to change their attendants must have their passes exchanged at the Secretary’s office. The names of all attendants must be written on all passes, and no pass will be accepted at the gate until the name of such attendant has been written thereon in ink.
No side show of any description shall be permitted on the Show grounds during the exhibition without having first paid the necessary rental and obtained a permit from the Secretary.
No person shall be entitled to a refund for any entry fees paid, unless a claim is lodged with the Secretary before the time on which the event is to take place or the Class is judged. However, such refund may be paid if a special recommendation is received from the steward in charge of the particular event or class, that the withdrawal of the entry was done on the advice of the Steward or Judge.
Space Hirers are to ensure that All power leads and electrical appliances display a current tag indicating that each lead has been tested and approved by an authorised person in accordance with the requirements of the Workplace, Health and Safety Act i.e. has been tested after the 1 January 2008.
By entering the Callide Valley Show Grounds, all persons, including contestants, exhibitors, traders and visitors agree to allow the Society to use photographs and/or video footage taken during the Show for promotional or other purposes, such as this website.

Exhibitors:

Exhibitors, when entering exhibits, must furnish the Secretary with a description of the exhibit and the number of the class they which to compete in. Entries must be made on printed forms where possible and entry fee must accompany entries.
Exhibitors must obtain Section cards from the Secretary, affix to exhibits and deliver to the Stewards of the Section, at or before the hours advertised for the judging.
Exhibits must not be removed without the permission of the Stewards.
Exhibits of stock must have an attendant to parade same at hours notified.

Stewards:

Stewards names shall appear in the Prize Schedule above their section,
Stewards must be in attendance at the Showground at the hour appointed to receive exhibits.
Stewards are responsible for the proper classification of exhibits, and all exhibits must be ready for judging.
Any exhibit suffering from an infectious or contagious disease shall be reported immediately to the Secretary, who will order its removal.
Stewards will obtain the Award Books from the Secretary, and direct the judges to exhibits they are appointed to judge.
Stewards shall attend on the judges to afford any information required but will not do or say anything to influence their decision.
Stewards shall remove Exhibition and other persons from the vicinity of the judges while judging.
Stewards will obtain their prize cards from the Secretary and affix same to exhibit, after filling in names of successful exhibitors and other particulars.
Stewards will obtain the Award Books from the Judges when filled up and signed and deliver same to Secretary.
A judge shall not be an exhibitor in the Section in which they are judging.
Stewards to see Judges receive any expenses due to them before leaving show grounds.

Judges:

Judges are requested to attend at the Secretary’s office on the Showground before the appointed judging time, introduce themselves to the Secretary and to the Stewards of the Section.
Judges will receive Award Books from the Stewards of the Section
Judges, as they arrive at their decision, will write their award, with any remark they may desire, in the Award Books.
Judges shall disqualify any exhibit which, in their opinion, does not comply with the regulations, and shall enter their reason in their books.
Judges may recommend for certificates or commend as they think fit, any exhibits of special merit not included in the Schedule of prizes, and will not award prizes in any class in which the exhibits are not considered in their opinion, to possess sufficient merit.
Judges will sign the Award Books and deliver them to the Stewards of the section.
Judges to claim fee, travelling expenses etc, if required before leaving grounds.

Brucellosis - Entry requirement for Cattle:
No entry from herds classified as “non-assessed”, Infected”, “Suspect”, “Restricted”, or “Provisional Free”.

Membership of this Society:
Your membership means both moral and financial support of the activities of this Society in fostering the raising of purebred stock, quality crops, fine arts, home manufacture, needlework and school work. For more information, please contact the Show Society.

This Show is conducted subject to the rules of the Queensland Chamber of Agricultural Societies Inc, the constitution and rules of this Society and any other regulation, which appears within the Schedule for individual sections of this Show. Should there be any conflict between the rules of the Queensland Chamber of Agricultural Societies Inc, the constitution and rules of this Society and the regulations appearing in any schedule, the constitution, rules and regulations appearing in the schedule of this Society shall prevail.
The President, Steward and/or the Committee person in charge of any section of this Show shall have the right to refuse any entry by an Exhibitor without expressing reason at any time up to the commencement of judging of the section to which that entry applies.
The Society reserves the right to refuse entry to any stall holder if the Society reasonably believes that it is necessary to do so in order to ensure that the standard, quality and safety of the Show is maintained.
The President, Committee person in charge or Steward of any Section shall have the right to alter or amend the programme or the time of any event.
This Society will not under any circumstances hold itself liable for any accident, loss, damage or nondelivery of livestock or other exhibits at the Society’s Show, and it shall be a condition of entry that each exhibitor shall hold this Society blameless and indemnify it against any legal proceedings arising through any accident, loss, nondelivery or damage whatsoever.
Exhibitors must obey all lawful orders of the President, Secretary, the Committee person in charge or the Steward of the Section in which the Exhibitor is entered. Failure to abide by any such order may incur a fine of an amount to be determined by the President of this Society or on the order of the President, the Exhibitor may be removed from the grounds together with the exhibit..
Stewards shall have the power to remove exhibitors or other persons from the vicinity of the Judge while judging.
The Judge’s decision in any section shall be final.
Any protest by an Exhibitor must be lodged in writing with the Committee person or Steward in charge of any section within 30 minutes of the completion of the event together with a fee as determined by the Committee of this Society. The fee will be forfeited if the protest is considered to be frivolous or vexatious. The protest shall be heard according to the rules of the natural justice by a Dispute Committee of three appointed by the President of this show and the decision of the Disputes Committee shall be final.
Ribbons will be awarded at the Judge’s discretion notwithstanding that there may be provision in the schedule for the awarding of ribbons.
Exhibitors shall ensure that they and all animals are entered and shown in the correct class.
All exhibitors must attend for judging at the appointed time and place. Judging shall not be delayed for an Exhibitor who is not ready and the Committee person in charge or Steward of a section shall have the right to exclude and disqualify the exhibitor competing in that section who does not present on time.
If, in the opinion of the Committee person in charge or Steward of a Section, any animal or exhibit is entered in the wrong class, the Committee person in charge or Steward of the Section shall have the power to enter the animal or exhibit in its correct class prior to the commencement of judging of that class.
Where there is an age limit on an Exhibitor, any of the following shall be accepted as proof of age:- (a) A Birth Certificate (b) A Drivers Licence (c) Current Passport.
Exhibitors shall at all times, behave in a proper and courteous manner to Judges, Show Officials and other Exhibitors. Should an Exhibitor behave in an offensive or improper manner, the Committee person in charge or Steward in the section shall have a right to exclude and disqualify that Exhibitor from competing in the Section.
All Exhibitors and/or grooms entering the showgrounds shall obey the lawful directions of the President, Committee, Stewards or employees of the Show Society and failure or refusal to do so, shall entitle the President of this Society to disqualify the Exhibitor and/or his/her exhibit from competing at the Show and may order the removal of the Exhibitor and/or his/her exhibit from the grounds.
A Judge shall not adjudicate at more than one show, where practical, within 60 days unless judging different sections where it can be reasonably anticipated a number of the same exhibits are to be judged.
Judging cards and performance records shall be completed by the Committee person in charge, Steward and/or the Judge of a Section (if required) during or immediately after the judging of the Section or at the Judge’s convenience.
Judges must be suitably attired when judging.
Competitors must be suitably attired when exhibiting.
If a Judge is unable to fulfil a judging commitment, the Judge shall notify the Show Society as soon as possible so a replacement can be arranged.
A Judge shall not send a substitute Judge. All invitations to judge shall be sent by this Society.
A Society shall report to the Queensland Chamber of Agricultural Societies Inc any Judge who fails to attend a Show to which he or she has accepted an invitation to judge or, who has failed to judge at the time advertised for the commencement of the class provided that the failure to attend or appear is without reasonable cause.
A Judge may not officiate in one Section of a Show and compete or exhibit in another Section at the same show unless exceptional circumstances exist such as sickness or unavailability of the appointed Judge.
An Exhibitor shall not compete in a Section if the Exhibitor is a member of the Judge’s immediate family.
An Exhibitor shall not compete nor show any animal in a section if the animal has been owned or leased by the Judge or a member of the Judge’s immediate family or if the Judge is the Exhibitor’s employer or business partner.
An Exhibitor shall not compete if the Exhibitor or any member of the Exhibitor’s immediate family has provided accommodation for the Judge within three months prior to or during the holding of the Show.
An Exhibitor shall not compete if the Exhibitor or any animal being shown by the Exhibitor has been given tuition by the Judge or the Judge’s business partner within three months prior to or during the show.
An exhibitor is ineligible to compete if the Exhibitor has employed or has been employed by or has been a business partner of the Judge of the Section within three months prior to or during the holding of the Show.
An Exhibitor shall not compete if the Exhibitor has given tuition to the Judge or has fed or trained an animal owned or leased by the Judge within three months prior to or during the Show.
A Judge shall not visit the livestock-housing complex of the Show Society, nor the owners, nor inspect or discuss any animal entered in the Show prior to or during the judging of the relevant section.
No Exhibitors shall deface or alter registration papers or performance cards for any exhibit.
A Judge or Steward must not knowingly permit an ineligible Exhibit or Exhibitor to compete.
No Exhibitor nor a member of the Exhibitor’s immediate family or anybody employed by the Exhibitor shall approach a Judge with regard to a decision made by the Judge unless they first obtain permission from the Committee person in charge or Steward of the Section.
In Breed Classes, all animals must have Current Registration & Ownership Certificate with the Breed Society.
In Breed Classes, registration papers (where applicable) must be available at the Show as proof of registration.
An Exhibitor required by the Show Section Schedule or rules of this Society to parade an exhibit in the grand parade and who fails to do so, shall not be entitled to and shall forfeit any prize money or trophy to that Exhibitor and/or for that Exhibit.
The Exhibitor shall ensure that they and their exhibit comply at all times with all statutes, regulations and by-laws applying to the showground at the time of the show including but not limited to all animal health requirements.
Exhibitors and Space Holders who bring electrical equipment into the showgrounds must comply with current legislation.
Where animals are being led, worked and displayed, it is the responsibility of the owner/handler at the time to ensure the animal does not become a public safety liability.
Dogs, other than those owned by members of the Canine Control Council, must be kept in a closed float, a vehicle or on a short leash and must be suitably muzzled as to prevent it being able to injure or bite any person or other animal.
Any competitor who receives any physical or electronic communication aid during the judging of an event will have all nominations cancelled. The persons concerned may be asked to leave the Showground.
Energised electric fences are prohibited on the Showground at any time unless in a specified area and suitably signed.
Rules for individual Sections shall be as per the attached Schedule(s) and they shall be read in conjunction with the rules.

The Queensland Chamber of Agricultural Societies Inc. considers that any Judge, Steward or Person who is affected by alcohol or drugs while performing a duty at an Agricultural Show or Show Committee organised function, is considered an unacceptable form of behaviour which will not be tolerated under any circumstances.
The Chamber considers that all persons assisting at a Show or function should be free of any intimidation or embarrassment caused by any person who is affected by alcohol or drugs.
The Executive or the Show Society or person in charge of the Event must ensure that any Judge, Steward or Person is not subject to any behaviour which is a personal embarrassment to the Members of the Show Society or renders the Show Society in disrepute.
Any reports of alcohol or drug abuse will be treated seriously and action will be taken immediately to remedy the problem.
Disciplinary action may be taken against any person who is in breach of these protocols.
Any Judge, Steward or Person affected by alcohol or drugs by their actions may be liable under the Workplace, Health and Safety Act.
Disciplinary action arising from any incident involving alcohol or drug abuse may involve a warning, dismissal or referral to authorities.